# 800.152 Maintenance and retention of file samples.
(a) *General.* The Service and agencies shall maintain complete file samples for their minimum retention period (calendar days) after the official function was completed or the results otherwise reported.
(b) *Minimum retention period.* Upon request by an agency and with the approval of the Service, specified file samples or classes of file samples may be retained for shorter periods of time.
| Carrier | In | Out | Export | Other |
| --- | --- | --- | --- | --- |
| (1) Trucks | 3 | 5 | 30 | |
| (2) Railcars | 5 | 10 | 30 | |
| (3) Ships & Barges | 5 | 25 | 90 | |
| (4) Ships and Barges (short voyage—5 days or less) | 5 | 25 | 60 | |
| (5) Containers | 5 | 60 | 60 | |
| (6) Bins & Tanks | | | | 3 |
| (7) Submitted Samples | | | | 3 |
(c) *Special retention periods.* In specific instances, the Administrator may require that file samples be retained for a period of not more than 90 calendar days. File samples may be kept for a longer time than the regular retention period at the option of the Service, the agency, or the individual maintaining the records.
[50 FR 18986, May 6, 1985, as amended at 78 FR 43757, July 22, 2013]
(Approved by the Office of Management and Budget under control number 0580-0011)