13 CFR § 102.23 - Publication in the Federal Register—Notices of systems of records.

---
identifier: "/us/cfr/t13/s102.23"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "13 CFR § 102.23 - Publication in the Federal Register—Notices of systems of records."
title_number: 13
title_name: "Business Credit and Assistance"
section_number: "102.23"
section_name: "Publication in the Federal Register—Notices of systems of records."
chapter_name: "SMALL BUSINESS ADMINISTRATION"
part_number: "102"
part_name: "RECORD DISCLOSURE AND PRIVACY"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 301, 552, 552a; 31 U.S.C. 3717, 9701; 44 U.S.C. 3501."
regulatory_source: "61 FR 2673, Jan. 29, 1996, unless otherwise noted."
cfr_part: "102"
---


# 102.23 Publication in the Federal Register—Notices of systems of records.

(a) *Notices of systems of records to be published in the* *Federal Register.* (1) The SBA shall publish in the *Federal Register* upon establishment or revision a notice of the existence and character of any new or revised systems of records. Unless otherwise instructed, each notice shall include:

(i) The name and location of the system;

(ii) The categories of individuals on who records are maintained in the system;

(iii) The categories of records maintained in the system;

(iv) Each routine use of the records contained in the system, including the categories of users and the purpose of such use;

(v) The policies and practices of the office regarding storage, retrievability, access controls, retention, and disposal of the records;

(vi) The title and business address of the SBA official who is responsible for the system of records;

(vii) A statement that SBA procedures allow an individual, at his or her request, to determine whether a system of records contains a record pertaining to him or her, to review such records and to contest or amend such records, located in sections 102.25 through 102.29 of these regulations.

(viii) A statement that such requests may be directed to the SBA's FOI/PA Office, 409 3rd St., SW., Washington, DC 20416 or faxed to 202-205-7059; and

(ix) The categories of sources of records in the system.

(2) Minor changes to systems of records shall be published annually.

(b) *Notice of new or modified routine uses to be published in the* *Federal Register.* At least 30 days prior to disclosing records pursuant to a new use or modification of a routine use, as published under paragraph (a)(1)(iv) of this section, each SBA office shall publish in the *Federal Register* notice of such new or modified use of the information in the system and provide an opportunity for any individual or persons to submit written comments.