14 CFR § 111.40 - Record retention.

---
identifier: "/us/cfr/t14/s111.40"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "14 CFR § 111.40 - Record retention."
title_number: 14
title_name: "Aeronautics and Space"
section_number: "111.40"
section_name: "Record retention."
chapter_name: "FEDERAL AVIATION ADMINISTRATION, DEPARTMENT OF TRANSPORTATION"
subchapter_number: "G"
subchapter_name: "AIR CARRIERS AND OPERATORS FOR COMPENSATION OR HIRE: CERTIFICATION AND OPERATIONS"
part_number: "111"
part_name: "PILOT RECORDS DATABASE"
positive_law: false
currency: "2026-04-05"
last_updated: "2026-04-05"
format_version: "1.1.0"
generator: "[email protected]"
authority: "49 U.S.C. 106(f), 40101, 40113, 44701, 44703, 44711, 46105, 46301."
regulatory_source: "Docket FAA-2020-0246, Amdt. 111-1, 86 FR 31060, June 10, 2021, unless otherwise noted."
cfr_part: "111"
---


# 111.40 Record retention.

(a) The Administrator will maintain a pilot's records in the PRD for the life of the pilot. Any person requesting removal of the records pertaining to an individual pilot must notify the FAA of the pilot's death in a form and manner acceptable to the Administrator.

(b) The notification must include the following:

(1) The full name of the pilot as it appears on his or her pilot certificate;

(2) The pilot's FAA-issued certificate number; and

(3) A certified copy of the individual's certificate of death.