36 CFR § 1222.24 - How do agencies establish recordkeeping requirements?
---
identifier: "/us/cfr/t36/s1222.24"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "36 CFR § 1222.24 - How do agencies establish recordkeeping requirements?"
title_number: 36
title_name: "Parks, Forests, and Public Property"
section_number: "1222.24"
section_name: "How do agencies establish recordkeeping requirements?"
chapter_name: "NATIONAL ARCHIVES AND RECORDS ADMINISTRATION"
subchapter_number: "B"
subchapter_name: "RECORDS MANAGEMENT"
part_number: "1222"
part_name: "CREATION AND MAINTENANCE OF FEDERAL RECORDS"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "44 U.S.C. 2904, 3101, 3102, and 3301."
regulatory_source: "74 FR 51014, Oct. 2, 2009, unless otherwise noted."
cfr_part: "1222"
---
# 1222.24 How do agencies establish recordkeeping requirements?
(a) Agencies must ensure that procedures, directives and other issuances; systems planning and development documentation; and other relevant records include recordkeeping requirements for records in all media, including those records created or received on electronic mail systems. Recordkeeping requirements must:
(1) Identify and prescribe specific categories of records to be systematically created or received and maintained by agency personnel in the course of their official duties;
(2) Specify the use of materials and recording techniques that ensure the preservation of records as long as they are needed by the Government;
(3) Specify the manner in which these materials must be maintained wherever held;
(4) Propose how long records must be maintained for agency business through the scheduling process in part 1225 of this subchapter;
(5) Distinguish records from nonrecord materials and comply with the provisions in Subchapter B concerning records scheduling and disposition;
(6) Include procedures to ensure that departing officials and employees do not remove Federal records from agency custody and remove nonrecord materials only in accordance with § 1222.18;
(7) Define the special recordkeeping responsibilities of program managers, information technology staff, systems administrators, and the general recordkeeping responsibilities of all agency employees.
(b) Agencies must provide the training described in § 1220.34(f) of this subchapter and inform all employees that they are responsible and accountable for keeping accurate and complete records of their activities.