36 CFR § 1234.4 - What definitions are used in this part?

---
identifier: "/us/cfr/t36/s1234.4"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "36 CFR § 1234.4 - What definitions are used in this part?"
title_number: 36
title_name: "Parks, Forests, and Public Property"
section_number: "1234.4"
section_name: "What definitions are used in this part?"
chapter_name: "NATIONAL ARCHIVES AND RECORDS ADMINISTRATION"
subchapter_number: "B"
subchapter_name: "RECORDS MANAGEMENT"
part_number: "1234"
part_name: "FACILITY STANDARDS FOR RECORDS STORAGE FACILITIES"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "44 U.S.C. 2104(a), 2904, 2907, 3102, and 3103."
regulatory_source: "74 FR 51014, Oct. 2, 2009, unless otherwise noted."
cfr_part: "1234"
---


# 1234.4 What definitions are used in this part?

The following definitions apply to this part:

*Auxiliary spaces* mean non-records storage areas such as offices, research rooms, other work and general storage areas but excluding boiler rooms or rooms containing equipment operating with a fuel supply such as generator rooms.

*Commercial records storage facility* has the meaning specified in § 1220.18 of this chapter.

*Existing records storage facility* means any records center or commercial records storage facility used to store records on September 27, 2005, and that has stored records continuously since that date.

*Fire barrier wall* means a wall, other than a fire wall, having a fire resistance rating, constructed in accordance with NFPA 221 (incorporated by reference, see § 1234.3).

*Licensed fire protection engineer* means a licensed or registered professional engineer with a recognized specialization in fire protection engineering. For those States that do not separately license or register fire protection engineers, a licensed or registered professional engineer with training and experience in fire protection engineering, operating within the scope of that licensing or registration, who is also a professional member of the Society of Fire Protection Engineers.

*Must and provide* means that a provision is mandatory.

*New records storage facility* means any records center or commercial records storage facility established or converted for use as a records center or commercial records storage facility on or after September 28, 2005.

*Permanent record* has the meaning specified in § 1220.18 of this subchapter.

*Records center* has the meaning specified in § 1220.18 of this subchapter.

*Records storage area* means the area intended for long-term storage of records that is enclosed by four fire barrier walls, the floor, and the ceiling.

*Records storage facility* has the meaning specified in § 1220.18 of this subchapter.

*Sample/Select records* means records whose final disposition requires an analytical or statistical sampling prior to final disposition authorization, in which some percentage of the original accession will be retained as permanent records.

*Should or may* means that a provision is recommended or advised but not required.

*Temporary record* has the meaning specified in § 1220.18 of this subchapter.

*Unscheduled records* has the meaning specified in § 1220.18 of this subchapter.