41 CFR § 102-118.40 - Payment procedures.

---
identifier: "/us/cfr/t41/s102-118.40"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "41 CFR § 102-118.40 - Payment procedures."
title_number: 41
title_name: "Public Contracts and Property Management"
section_number: "102-118.40"
section_name: "Payment procedures."
chapter_number: 102
chapter_name: "FEDERAL MANAGEMENT REGULATION"
subchapter_number: "D"
subchapter_name: "TRANSPORTATION"
part_number: "102-118"
part_name: "118—TRANSPORTATION PAYMENT AND AUDIT"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "31 U.S.C. 3726; 40 U.S.C. 121(c); 40 U.S.C. 501,  46 U.S.C. 55305; 49 U.S.C. 40118."
regulatory_source: "90 FR 58483, Dec. 16, 2025, unless otherwise noted."
cfr_part: "102-118"
---


# 102-118.40 Payment procedures.

Agencies must establish administrative procedures that ensure the following conditions are met:

(a) Services rendered are paid in accordance with the terms and conditions and the agency must not overpay or underpay a transportation bill.

(b) A document of agreement signifying acceptance of the arrangements with terms and conditions is filed with the participating agency by the TSP.

(c) The terms and conditions are included in all transportation agreements and referenced on all transportation documents (TDs).

(d) Bills are only paid to the TSP listed on the BOL, and cannot be waived.

(e) All fees to be paid are detailed in the aggregate delivery costs.

(f) All payments are subject to applicable statutory limitations.

(g) Procedures (such as a unique numbering system) are established to prevent and detect duplicate payments, properly account for expenditures and discrepancy notices.

(h) All transactions are verified with any indebtedness list. On charge card transactions, agencies must consult any indebtedness list if the charge card contract provisions allow for it.

(i) Procedures are established to process any unused tickets.