41 CFR § 302-7.101 - Required documentation for reimbursement.

---
identifier: "/us/cfr/t41/s302-7.101"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "41 CFR § 302-7.101 - Required documentation for reimbursement."
title_number: 41
title_name: "Public Contracts and Property Management"
section_number: "302-7.101"
section_name: "Required documentation for reimbursement."
chapter_number: 302
chapter_name: "RELOCATION ALLOWANCES"
subchapter_number: "D"
subchapter_name: "TRANSPORTATION AND STORAGE OF PROPERTY"
part_number: "302-7"
part_name: "7—TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS, PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E), AND BAGGAGE ALLOWANCE"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747, 3 CFR, 1971-1975 Comp., p. 586."
regulatory_source: "FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted."
cfr_part: "302-7"
---


# 302-7.101 Required documentation for reimbursement.

When claiming reimbursement under the commuted rate, employees must provide:

(a) A receipted copy of the bill of lading (reproduced copies are acceptable) including any attached weight certificate copies if issued, and if applicable, a receipted copy of the warehouse or other bill for storage;

(b) Other evidence showing points of origin and destination and the weight of the HHG, if no bill of lading was issued; or

(c) If a commercial HHG carrier is not used, employees are responsible for establishing the weight of the HHG, and temporary storage by obtaining proper certified weight certificates. Certified weight certificates include the gross and tare weights. This is required because payment at commuted rates on the basis of constructive weight usually is not possible.