41 CFR § 304-3.14 - Reimbursement claim when a non-Federal source pays travel expenses.

---
identifier: "/us/cfr/t41/s304-3.14"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "41 CFR § 304-3.14 - Reimbursement claim when a non-Federal source pays travel expenses."
title_number: 41
title_name: "Public Contracts and Property Management"
section_number: "304-3.14"
section_name: "Reimbursement claim when a non-Federal source pays travel expenses."
chapter_number: 304
chapter_name: "PAYMENT OF TRAVEL EXPENSES FROM A NON-FEDERAL SOURCE"
subchapter_number: "A"
subchapter_name: "EMPLOYEE'S ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES"
part_number: "304-3"
part_name: "3—EMPLOYEE RESPONSIBILITY"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 5707; 31 U.S.C. 1353."
regulatory_source: "FTR Case 2025-05, 90 FR 56893, Dec. 8, 2025, unless otherwise noted."
cfr_part: "304-3"
---


# 304-3.14 Reimbursement claim when a non-Federal source pays travel expenses.

Employees must submit a travel claim listing all allowable travel expenses incurred which were not paid in kind by a non-Federal source. An employee may not claim travel expenses that were furnished in kind by a non-Federal source. The employee's reimbursement is limited to the types of expenses authorized in chapter 301 of this subtitle or analogous provisions of the Joint Travel Regulations or Foreign Affairs Manual. Reimbursement from the agency for expenses will not in any case exceed the amount of the expenses the employee incurs. Such reimbursement will also adhere to established regulatory limitations except where the agency accepts payments under § 304-5.4, § 304-5.5, or § 304-5.6 of this chapter.