45 CFR § 503.12 - Notices.

---
identifier: "/us/cfr/t45/s503.12"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "45 CFR § 503.12 - Notices."
title_number: 45
title_name: "Public Welfare"
section_number: "503.12"
section_name: "Notices."
chapter_name: "FOREIGN CLAIMS SETTLEMENT COMMISSION OF THE UNITED STATES, DEPARTMENT OF JUSTICE"
subchapter_number: "A"
subchapter_name: "RULES OF PRACTICE"
part_number: "503"
part_name: "PRIVACY ACT AND GOVERNMENT IN THE SUNSHINE REGULATIONS"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 552a(f)."
regulatory_source: "66 FR 49844, Oct. 1, 2001, unless otherwise noted."
cfr_part: "503"
---


# 503.12 Notices.

The Commission will publish in the *Federal Register* at least annually a notice of the existence and character of the systems of records which it maintains. Such notice will include:

(a) The name and location of each system;

(b) The categories of individuals on whom the records are maintained in each system;

(c) The categories of records maintained in each system;

(d) Each routine use of the records contained in each system including the categories of users and the purpose of each use;

(e) The policies and practices of the Commission regarding storage, retrievability, access controls, retention, and disposal of the records;

(f) The title and business address of the agency official who is responsible for each system of records;

(g) Commission procedures whereby an individual can be notified if a system of records contains a record pertaining to that individual;

(h) Commission procedures whereby an individual can be notified how to gain access to any record pertaining to that individual contained in a system of records, and how to contest its content, and

(i) The categories of sources of records in each system.