45 CFR § 1800.2 - Definitions.

---
identifier: "/us/cfr/t45/s1800.2"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "45 CFR § 1800.2 - Definitions."
title_number: 45
title_name: "Public Welfare"
section_number: "1800.2"
section_name: "Definitions."
chapter_name: "HARRY S. TRUMAN SCHOLARSHIP FOUNDATION"
part_number: "1800"
part_name: "PRIVACY ACT OF 1974"
positive_law: false
currency: "2026-04-05"
last_updated: "2026-04-05"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 552a; Pub. L. 93-579."
regulatory_source: "41 FR 52677, Dec. 1, 1976, unless otherwise noted."
cfr_part: "1800"
---


# 1800.2 Definitions.

For the purpose of these regulations—

(a) The term *individual* means a citizen of the United States or an alien lawfully admitted for permanent residence;

(b) The term *maintain* includes maintain, collect, use or disseminate;

(c) The term *record* means any item, collection or grouping of information about an individual that is maintained by the Foundation, including, but not limited to, his or her employment history, payroll information, and financial transactions and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as social security number;

(d) The term *system of records* means a group of any records under the control of the Foundation from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual; and

(e) The term *routine use* means, with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected.