# Privacy Act of 1974: Notice of New System of Records
**AGENCY:**
Federal Energy Regulatory Commission, DOE.
**ACTION:**
Notice of new system of records.
**SUMMARY:**
The Federal Energy Regulatory Commission (the Commission), under the requirements of the Privacy Act of 1974, 5 U.S.C. 552a, is publishing a description of a new system of records.
**ADDRESSES:**
Comments should be directed to the following address: Commission Security and Safety Officer, Security and Safety Office, Federal Energy Regulatory Commission, 888 First Street, NE., Washington, DC 20426.
**FOR FURTHER INFORMATION CONTACT:**
Tod M. Henby, Commission Security and Safety Officer, Security and Safety Office, Federal Energy Regulatory Commission, 888 First Street, NE., Washington, DC 20426, (202) 502-6030.
**SUPPLEMENTARY INFORMATION:**
**I. Report on the New System**
**A. Background**
The Privacy Act of 1974, 5 U.S.C. 552a, requires that each agency publish a notice of the existence and character of each new or altered “system of records.” 5 U.S.C. 552a(a)(5). This Notice identifies and describes the Commission's new system of records. A copy of this report has been distributed to the Speaker of the House of Representatives and the President of the Senate as the Act requires.
The Commission has adopted a new system of records under the Privacy Act of 1974. This system does not duplicate any existing agency system. The notice includes for the system of records the name; location; categories of individuals on whom the records are maintained; categories of records in the system; authority for maintenance of the system; each routine use; the policies and practices governing storage, retrievability, access controls, retention and disposal; the title and business address of the agency official responsible for the system of records; procedures for notification, access and contesting the records of each system; and the sources for the records in the system. 5 U.S.C. 552(a)(4).
**B. New System of Records**
**FERC-55 Personal Identity Verification (PIV) Records.**
**FERC-55**
**SYSTEM NAME:**
Personal Identity Verification Records.
**SECURITY CLASSIFCATION:**
Unclassified.
**SYSTEM LOCATION:**
Federal Energy Regulatory Commission, Office of the Executive Director, 888 First Street, NE., Washington, DC 20426.
**CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:**
Current and former employees, consultants and contractors.
**CATEGORIES OF RECORDS IN THE SYSTEM:**
Individual's name, individual's address, individual's telephone number, individual's office of assignment, individual's signature, individual's digital photograph, individual's digital and/or paper fingerprint images, individual's social security number, results of individual's background check, PIV sponsor's signature, PIV credential number and PIV expiration date.
**AUTHORITY FOR MAINTENANCE OF THE SYSTEM:**
41 CFR 101-20.103, HSPD-12/FIPS 201.
**PURPOSE(S):**
For Federal Government identity management.
**ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:**
To document the identity and background of agency employees, contractors and consultants.
**DISCLOSURE TO CONSUMER REPORTING AGENCIES:**
None.
**POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:**
**STORAGE:**
Paper and computer.
**RETRIEVABILITY:**
By individual name, PIV credential number.
**SAFEGUARDS:**
Paper records are in lockable file cabinets in a lockable room with access limited to those employees whose official duties require access; computer data is password protected and backed up.
**RETENTION AND DISPOSAL:**
Records are maintained for 3 years after final separation. Identification credentials are destroyed after return to security department.
**SYSTEM MANAGER(S) AND ADDRESS:**
Commission Security and Safety Officer, Security and Safety Office, Federal Energy Regulatory Commission, 888 First Street, NE., Washington, DC 20426.
**NOTIFICATION PROCEDURE:**
Requests from individuals to determine if a system of records contains information about them should be directed to the System Manager.
**RECORD ACCESS PROCEDURES:**
Same as notification procedure above.
**CONTESTING RECORD PROCEDURES:**
Same as notification procedure above.
**RECORD SOURCE CATEGORIES:**
Employee, contractor, or consultant.
**EXEMPTIONS CLAIMED FOR THE SYSTEM:**
None.
Magalie R. Salas,
Secretary.