# Privacy Act of 1974: Notice of New System of Records
**AGENCY:**
Federal Energy Regulatory Commission, DOE.
**ACTION:**
Notice of new system of records.
**SUMMARY:**
The Federal Energy Regulatory Commission (the Commission), under the requirements of the Privacy Act of 1974, 5 U.S.C. 552a, is publishing a description of a new system of records.
**ADDRESSES:**
Comments and requests for further information should be directed to the following address: Director, Division of Payroll, Application and Integration, Office of the Executive Director, Federal Energy Regulatory Commission, 888 First Street, NE., Washington, DC 20426.
**FOR FURTHER INFORMATION CONTACT:**
Jennifer Nye, Director, Division of Payroll, Application and Integration, Office of the Executive Director, 888 First Street, NE., Washington, DC 20426, (202) 502-6679.
**SUPPLEMENTARY INFORMATION:**
**I. Report on the New System**
**A. Background**
The Privacy Act of 1974, 5 U.S.C. 552a, requires that each agency publish a notice of the existence and character of each new or altered “system of records.” 5 U.S.C. 552a(a)(5). This Notice identifies and describes the Commission's new system of records. A copy of this report has been distributed to the Speaker of the House of Representatives and the President of the Senate as the Act requires. The Commission has adopted a new system of records under the Privacy Act of 1974. This system does not duplicate any existing agency system. The notice includes for the system of records the name; location; categories of individuals on whom the records are maintained; categories of records in the system; authority for maintenance of the system; each routine use; the policies and practices governing storage, retrievability, access controls, retention and disposal; the title and business address of the agency official responsible for the system of records; procedures for notification, access and contesting the records of each system; and the sources for the records in the system. 5 U.S.C. 552(a)(4).
**B. New System of Records**
**FERC-56 Management, Administrative, and Payroll System (MAPS) Financials System**
**FERC-56 SYSTEM NAME:**
MAPS Financials
**SECURITY CLASSIFCATION:**
Unclassified.
**SYSTEM LOCATION:**
Federal Energy Regulatory Commission, Office of the Executive Director, 888 First Street, NE, Washington, DC 20426.
**CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:**
Current and former employees.
**CATEGORIES OF RECORDS IN THE SYSTEM:**
Individual's name.
**AUTHORITY FOR MAINTENANCE OF THE SYSTEM:**
31 U.S.C. 3511.
**PURPOSE(S):**
For reimbursement by agency to employees' bank accounts for incurred allowable expenses while on official travel.
**ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:**
To facilitate the automatic payment to agency employees for allowable expenses previously incurred while on official travel.
**DISCLOSURE TO CONSUMER REPORTING AGENCIES:**
None.
**POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:**
**STORAGE:**
Paper and computer.
**RETRIEVABILITY:**
By individual's name and social security number.
**SAFEGUARDS:**
Paper records are stored in a locked room with access limited to those employees whose official duties require access. Computer data is backed up, password protected and limited to employees with a requirement to access and maintain it.
**RETENTION AND DISPOSAL:**
Records are maintained for 6 years and 3 months after the period covered by the account, and then are destroyed.
**SYSTEM MANAGER(S) AND ADDRESS:**
Director, Division of Payroll, Application and Integration, Office of the Executive Director, Federal Energy Regulatory Commission, 888 First Street, NE., Washington, DC 20426, (202) 502-6679.
**NOTIFICATION PROCEDURE:**
Requests from individuals to determine if a system of records contains information about them should be directed to the System Manager.
**RECORD ACCESS PROCEDURES:**
Same as notification procedure above.
**CONTESTING RECORD PROCEDURES:**
Same as notification procedure above.
**RECORD SOURCE CATEGORIES:**
Employee.
**EXEMPTIONS CLAIMED FOR THE SYSTEM:**
None.
Kimberly D. Bose,
Secretary.