5 CFR § 536.404 - Issuance of employee letters.
---
identifier: "/us/cfr/t5/s536.404"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "5 CFR § 536.404 - Issuance of employee letters."
title_number: 5
title_name: "Administrative Personnel"
section_number: "536.404"
section_name: "Issuance of employee letters."
chapter_name: "OFFICE OF PERSONNEL MANAGEMENT"
subchapter_number: "B"
subchapter_name: "CIVIL SERVICE REGULATIONS"
part_number: "536"
part_name: "GRADE AND PAY RETENTION"
positive_law: false
currency: "2026-04-05"
last_updated: "2026-04-05"
format_version: "1.1.0"
generator: "[email protected]"
authority: "5 U.S.C. 5361-5366; sec. 4 of the Performance Management and Recognition System Termination Act of 1993 (Pub. L. 103-89), 107 Stat. 981; § 536.301(b) also issued under 5 U.S.C. 5334(b); § 536.308 also issued under sec. 301(d)(2) of the Federal Workforce Flexibility Act of 2004 (Pub. L. 108-411), 118 Stat. 2305; § 536.310 also issued under sections 1913 and 1918 of the Non-Foreign Area Retirement Equity Assurance Act of 2009 (subtitle B of title XIX of Pub. L.111-84), 123 Stat. 2619; § 536.405 also issued under 5 U.S.C. 552, Freedom of Information Act, Public Law 92-502."
regulatory_source: "45 FR 85656, Dec. 30, 1980, unless otherwise noted."
cfr_part: "536"
---
# 536.404 Issuance of employee letters.
When an employee is entitled to grade and/or pay retention, the employing agency shall give to the employee, with a copy of the Notification of Personnel Action (SF-50) documenting entitlement to grade and/or pay retention, a letter describing the circumstances warranting grade and/or pay retention, and the nature of that entitlement.
[45 FR 85656, Dec. 30, 1980. Redesignated at 70 FR 31310, May 31, 2005]