36 CFR § 1236.32 - Digitization standards.

---
identifier: "/us/cfr/t36/s1236.32"
source: "ecfr"
legal_status: "authoritative_unofficial"
title: "36 CFR § 1236.32 - Digitization standards."
title_number: 36
title_name: "Parks, Forests, and Public Property"
section_number: "1236.32"
section_name: "Digitization standards."
chapter_name: "NATIONAL ARCHIVES AND RECORDS ADMINISTRATION"
subchapter_number: "B"
subchapter_name: "RECORDS MANAGEMENT"
part_number: "1236"
part_name: "ELECTRONIC RECORDS MANAGEMENT"
positive_law: false
currency: "2026-03-24"
last_updated: "2026-03-24"
format_version: "1.1.0"
generator: "[email protected]"
authority: "44 U.S.C. 2904, 3101, 3102, 3105, 3301, 3302, and 3312."
regulatory_source: "74 FR 51014, Oct. 2, 2009, unless otherwise noted."
cfr_part: "1236"
---


# 1236.32 Digitization standards.

When digitizing temporary records, agencies must meet the following standards:

(a) Capture all information contained in the source records;

(b) Include all the pages or parts from the source records;

(c) Ensure the agency can use the digitized records for all the purposes the source records serve, including the ability to attest to transactions and activities;

(d) Protect against unauthorized deletions, additions, or alterations to the digitized versions; and

(e) Ensure the agency can locate, retrieve, access, and use the digitized versions for the records' entire retention period.

[84 FR 14266, Apr. 10, 2019, as amended at 89 FR 46804, May 30, 2024]